P-cards allow: 

  • One-time, low-value or low-risk purchases for products/services not available in BearBuy
  • Purchases from vendors who do not accept purchase orders 

P-card cannot be used to purchase goods and services that are considered high-risk to the University (e.g., any hazardous lab materials, constructions, goods that require contracts or installation, etc.)  

P-card holders: 

To request a P-card, please contact DO Accounting & Ops finance team.  

  • Reconcile and approve all transactions online via the U.S. Bank Access Online system on or before the monthly deadline date 
  • Submit receipts to the DO Pcard Box folder within 2 days of the monthly deadlines 
  • Effective October 27, 2025, to strengthen financial controls and ensure compliance with audit requirements, the following new procedures for Procurement Card (P-Card) reconciliation and approval will take effect: 
    1. Mandatory Business Justification: P-Card holders must provide a brief description for each purchase in the US Bank’s Access Online Reallocation Comment field 
    2. Timely Reallocation and Approval: P-Card holders and approvers must reallocate and fully approve transactions by monthly deadline for each billing cycle 

      Any transactions that remain unreconciled or unapproved after the monthly deadline will result in a temporary suspension of your P-Card, preventing any new purchases until all outstanding transactions are reconciled and approved. Continued violations may result in permanent revocation of the card. 

 To become a P-card holder, please contact the DO finance operations team.