An Award Advance (also known as At-Risk Fund or Advance Fund) is a request for the advancement of funds prior to the receipt of funding from the extramural funding source. Please complete the Award Advance Request form to request for approval to advance spend pre-award.
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Advances will be automatically set up for a 12-month period.
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In lieu of the chair’s / director’s signature, the CAO signature is now required.
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The CAO may not sign the request without receiving documentation of the sponsor’s commitment and estimated funding amount. The expectation is that the department will request this documentation.
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Department commits to paying all expended funds from department discretionary sources if award is not received by the University. One or more chartstrings showing sufficient funds to cover expended costs if the award is not funded must be included.
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The SOM Associate Dean for Financial Affairs' signature is required on all pre-award spending requests, regardless of sponsor, if the total cost is $500,000 or more for that 12-month period (including ZSFG and other affiliated site awards).
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Requests may be submitted by email or via Docusign and should include the following:
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A completed Award Advance Request form
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When the award is expected to be funded
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The estimated amount of pre-award spending; unless otherwise notified, the Dean's Office estimates the monthly pre-award spend to be 1/12th of the annual award
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A chartstring that demonstrates sufficient funds to cover any pre-award spending (confirmed by the Net Position report in MyReports)
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