Access to Records

The following are deemed "confidential academic review records" and will be redacted for the candidate. See APM 160-20-b-1 for instructions on redacting letters.

• Extramural letters
• Intramural letters
• Department ad hoc reports/recommendations

The following are deemed "non-confidential academic review records" and will be provided to the candidate if they are part of the file. APM 160-20-b-2

• Departmental letter
• Dean's letter
• Comments by Committee on Academic Personnel
  Candidates have access to records in the merit and promotion process as described below:
• Candidates may, upon request, be given redacted versions of extramural and intramural letters and a copy of the department letter prior to the file going forward to the dean's office.
• After the final decision is made and reported to the department and the candidate, the following items, if applicable, may be given to the candidate, upon request, in their entirety or in their redacted form as indicated:

  - Department letter (entirety)
  - Departmental Ad hoc Committee reports (redacted)
  - Dean's Letter (entirety)
  - Campus Ad Hoc Committee reports (redacted)
  - Comments from Committee on Academic Personnel (entirety)
  - Letter by Vice Chancellor-Academic Affairs (entirety)