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Quarterly and Short-Term Funding Opportunities
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Advice for Current Pathways to Discovery Learners
Frequently Asked Questions |
Quarterly and Short-Term Funding Opportunities
Important information about the January 15th deadline:
- Please read all instructions below before filling out the PACCTR/Dean's Quarterly Fellowship application here.
- Applicants who intend to perform research internationally should apply for the PACCTR/SOM Dean's Quarterly Fellowships in addition to the OIP application. But, students cannot receive funding from both sources for the same research project.
- Please read all instructions below before filling out the School of Medicine Office of International Programs application here.
- Open to students from all UCSF schools
- Two-month student fellowship = $3,496
- Three-month student fellowship = $5,244
- Funds clinical research, bench-based translational research, social science research
- Must select a UCSF mentor - students are encouraged to select a PACCTR mentor, but this is not required as long as the mentor is a UCSF faculty member (see below)
- Includes curricular activities
- Open to students from the UCSF School of Medicine
- Three-month project = $4,000
- Must select a UCSF mentor/sponsor
- Funds clinical research, basic research, education research, and social science research
- Must select a UCSF mentor/sponsor
- Open to students from the UCSF School of Medicine, priority to Pathways to Discovery learners
- $500-1800 grant toward travel and living expenses (program costs not eligible for funding)
- Funds health-related research, language programs, clinical electives, and other projects
- Work must be in one location and at least four weeks in length
- Students can also apply for the PACCTR/Dean's Fellowship
- Funding by reimbursement only
- Open to students and trainees from all UCSF schools whose Pathway Project Proposals have been approved
- Up to $500 reimbursement for project costs
- Travel costs not eligible for reimbursement
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the instructions below include only those directly related to the application process. The PACCTR program is administered by the UCSF Clinical and Translational Science Institute. If you receive a PACCTR award, you will also complete the program including curricular and other elements. To prepare the best possible application, visit the PACCTR program website here before you begin the application.
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a required evaluation must be received within one week of your submission (read below) |
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- Students enrolled in all UCSF schools are eligible to apply
- Applications for either the 2 or 3-month fellowship require identification of a faculty mentor and a description of the research project. The faculty research mentor for 2-month and 3-month fellowships must be a faculty member at UCSF in one of the four schools.
- Students can receive a maximum of two consecutive quarterly fellowships as well as a subsequent year-long fellowship. If a student has already been awarded a one or two-year fellowships, they are not eligible for additional PACCTR funding.
School of Medicine Dean's Quarterly Fellowship and the Pathway to Careers in Clinical and Translational Research (PACCTR) share one application and review process.
- The two programs offer different funding levels and require different levels of participation in post-award curriculum and program activities. The PACCTR fellowship offers a higher stipend and requires participation in a curricular program.
- Students from the Schools of Dentistry, Pharmacy, and Nursing will automatically be considered for the PACCTR fellowship since they are ineligible for the School of Medicine Dean's Quarterly Fellowship.
- Applications will be ranked according to the quality of the proposed project by a committee of UCSF faculty including faculty who have expertise in areas related to specific applications. Depending on a number of factors, applications selected for funding will be assigned either a PACCTR or School of Medicine Dean's Quarterly Fellowship.
- Students are encouraged to interview several faculty members before choosing a mentor.
- Students do not need to have an idea for a research project before they meet with a potential mentor. Rather, we encourage faculty mentors to suggest one or more projects, to explain in broad terms what each would entail, and to suggest appropriate reading for each project (for example, a portion of a grant application or articles already published by the investigator on the same topic).
- To help you identify a faculty mentor, visit the Students are encouraged to select a mentor from this list, but UCSF faculty who are not PACCTR mentors may also be chosen.
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- Two-month student fellowship = $3,496
- Three-month student fellowship = $5,244
- In addition to the stipend, students are provided with a small amount of research funds to use for approved project-specific items.
- All human or animal research protocols must be fully approved or the fellowship will be revoked.
- October 15th
- January 15th
- April 15th
- July 15th
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- Drs. Lowenstein and Beattie. To arrange an appointment, email . You may also consult with PACCTR Director Joel Palefsky by contacting PACCTR Program Manager, .
- for a complete description of the program and program requirements.
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- For summer and quarterly fellowships, the student and faculty mentor must work together to develop a specific research plan. The faculty mentor is expected to give the student considerable assistance with the research plan portion of the application. In addition to discussing the project with the student and providing appropriate references, the mentor is expected to read and help write this section with the student.
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- Upon submission of your online application (link below), your mentor(s) will receive an automatically-generated email containing a request for their online evaluation, a copy of your application, and a link to a webform they will use to submit their evaluation of your application. THIS REQUIRED EVALUATION IS DUE ONE WEEK AFTER YOUR SUBMISSION. Be sure to warn your mentor(s) in advance so that they have at least three weeks to prepare.
- The mentor’s endorsement form includes:
 evaluation of the applicant
information re: the mentor’s plans for training the applicant
the mentor’s training experience
a request for submission of an NIH-Style Biosketch (including current support; maximum length 4 pages)
A copy of human or animal research approvals must also be submitted if necessary for the proposed research. (Please note that all human or animal research protocols must be fully approved at the start date of the fellowship or the fellowship will be revoked.
- The direct link to the mentor endorsement form is not available. Mentor's will receive the link via the email automatically generated by the submission of your application. of the mentor endorsement form as a courtesy to your mentor(s).
- complete and upload the online
- We must receive the application form by 5:00 p.m. on the deadline in order for your application to be considered.
- Your application via the webform will include:
Related Coursework
Mentor(s) Contact Information
A Research Plan Summary (should not exceed 250 words)
If you are requesting funding for international work or programs, host information and information related to preparation for international work
Personal Statement (should not exceed 300 words, or approximately one single-spaced page) answering the question, "why do you want to do research?"
Research, Project, or Travel Plan Title (should not exceed 255 characters, including spaces)
If you are requesting funding for research, policy work, curriculum design and/or development, or other projects, a Research or Project Plan (which is limited to 2,100 words or less or approx. two single-spaced pages, including:
a) Research question or Project Objective
b) Background and Literature Review
c) Study or Project design.
Research Plan Citations (should not exceed 700 words, or approximately one single-spaced page)
A copy of human or animal research approvals must also be submitted if necessary for the proposed research. (Please note that all human or animal research protocols must be fully approved at the start date of the fellowship or the fellowship will be revoked.)
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- Students pick mentor and prepare project proposal: Late Dec/early Jan
- Application due: April 15th
- Students notified of decision: Mid-May
- Project and mentor revised (if needed): Late-May
- IRB Protocol submitted (if needed): Late-May
- Fellowship Begins: July 1
- Students pick mentor and prepare project proposal: 6 months before start date
- Applications due: Jan 15th, Apr 15th, July 15th, Oct 15th (approximately 10 weeks before start date)
- Students notified of decision: approximately 4-6 weeks before start date
- Project and mentor revised (if needed): approximately 4-6 weeks before start date
- IRB Protocol submitted (if needed): approximately 4-6 weeks before start date
- Fellowship Begins: Quarterly (October 1, January 1, April 1)
- If you have questions about the application process, email .
- If you have questions about the PACCTR program, email , PACCTR Program Manager.
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a required evaluation must be received within one week of your submission (read below) |
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- Quarterly grants are available to third and fourth year students in the School of Medicine who will commit at least one quarter to a mentored research project.
- The project may be a continuation of research begun earlier in school, perhaps as an extension of a project started with a Summer Fellowship, or it may be a new project.
- Students may apply for a maximum of two successive quarterly grants.
- Students are expected to work full time on the research.
- These grants are not available to support research of students in the MSTP or other advanced degree programs.
- All applications must include an endorsement from a UCSF Faculty member.
School of Medicine Dean’s Quarterly Fellowship, the Pathway to Careers in Clinical and Translational Research (PACCTR), and the School of Medicine's Office of International Programs share one application and review process.
- The two programs offer different funding levels and require different levels of participation in post-award curriculum and program activities. The offers a higher stipend and requires participation in a curricular program.
- Students from the Schools of Dentistry, Pharmacy, and Nursing will automatically be considered for the PACCTR fellowship since they are ineligible for the School of Medicine Dean's Quarterly Fellowship.
- Applications will be ranked according to rigor and the value of the proposed project by a committee of UCSF faculty including faculty who have expertise in areas related to specific applications. Depending on a number of factors, applications selected for funding will be assigned either a PACCTR or School of Medicine Dean's Quarterly Fellowship.
- Higher ranked applications will earn the opportunity to pursue the PACCTR fellowship. The program is administered by the Office of Curricular Affairs and applications are reviewed by a committee of UCSF Faculty from the Office of Student Research and the Pathway to Careers in Clinical and Translational Research (PACCTR) with the aid of faculty with expertise in specific areas.
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The mentor will be a member of the UCSF Faculty; however, outside research will be considered if sufficient justification for the off-site location is provided. The application must contain an appropriate description of the project by the student and support from the faculty mentor.
If you are interested in doing a Clinical and Translational Research project, visit . Applicants are not limited to those mentors listed here but the primary mentor must be a UCSF faculty member.
- Each applicant who is awarded an School of Medicine Dean's Quarterly Fellowship receives a stipend of $4000 for a three month project.
- Three month projects can be conducted without prolonging time in school. Longer projects require extending to a five-year program.
- Stipends are intended to defray student living expenses during the research period. The cost of supplies or other support for the research is the responsibility of the mentor.
- Offsite projects must satisfy additional requirements. Click for more information.
- All human or animal research protocols must be fully approved at the start date of the fellowship or the fellowship will be revoked.
- Fall Quarter: July 15
- Winter Quarter: October 15
- Spring Quarter: January 15
- Summer Quarter: April 15
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- Drs. Lowenstein and Beattie, email the .
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- For summer and quarterly fellowships, the student and faculty mentor must work together to develop a specific research plan. The faculty mentor is expected to give the student considerable assistance with the research plan portion of the application. In addition to discussing the project with the student and providing appropriate references, the mentor is expected to read and help write this section with the student.
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- Upon submission of your online application (link below), your mentor(s) will receive an automatically-generated email containing a request for their online evaluation, a copy of your application, and a link to a webform they will use to submit their evaluation of your application. THIS REQUIRED EVALUATION IS DUE ONE WEEK AFTER YOUR SUBMISSION. Be sure to warn your mentor(s) in advance so that they have at least three weeks to prepare.
- The mentor’s endorsement form includes:
evaluation of the applicant
information re: the mentor’s plans for training the applicant
the mentor’s training experience
a request for submission of an NIH-Style Biosketch (including current support; maximum length 4 pages)
A copy of human or animal research approvals must also be submitted if necessary for the proposed research. (Please note that all human or animal research protocols must be fully approved at the start date of the fellowship or the fellowship will be revoked.)
- The direct link to the mentor endorsement form is not available. Mentor's will receive the link via the email automatically generated by the submission of your application. of the mentor endorsement form as a courtesy to your mentor(s).
- complete and upload the online
- We must receive the application form by 5:00 p.m. on the deadline in order for your application to be considered.
- Your application via the webform will include:
Related Coursework
Mentor(s) Contact Information
A Project, Research or Travel Plan Summary (should not exceed 250 words)
If you are requesting funding for international work or programs, host information and information related to preparation for international work
Personal Statement (should not exceed 300 words, or approximately one single-spaced page) answering the question, "why do you want to do research?"
Research, Project, or Travel Plan Title (should not exceed 255 characters, including spaces)
If you are requesting funding for research, policy work, curriculum design and/or development, or other projects, a Research or Project Plan (which is limited to 2,100 words or less or approx. two single-spaced pages, including:
a) Research question or Project Objective
b) Background and Literature Review
c) Study or Project design.
Research Plan Citations (should not exceed 700 words, or approximately one single-spaced page)
A copy of human or animal research approvals must also be submitted if necessary for the proposed research. (Please note that all human or animal research protocols must be fully approved at the start date of the fellowship or the fellowship will be revoked.)
Please note the following points with regard to the help you provide to students who are submitting research proposals under your supervision.
- The research should be hypothesis-driven with specific research questions to be answered or within the time frame allowed. If two or more students are working on the same project, each of their roles needs to be clearly delineated.
- The project should not be purely descriptive unless there is very limited literature in the field of inquiry. For example, projects that are limited to only collecting information about attitudes, opinions or practices of healthcare providers, without any plan for studying an intervention, are generally not approved for funding.
- The writing of the proposal should convey scientific rigor and provide sufficient detail to allow the reviewers to understand the nature of the question(s) being pursued, relevant background, methodology, and potential relevance/impact. In particular, the methods section should provide a clear and detailed description of analytic approaches, including statistical methods and justification for sample size if applicable.
- If questionnaires or other written instruments are used in the project, samples need to be included with the proposal.
- If IRB approval is needed, please submit the IRB application promptly so that approval is obtained before the student’s proposed start date. Lack of IRB approval at the proposed start date for the student will lead to a loss funding, and possibly full cancellation of the student research grant.
- Research fellowships are intended primarily for students who will be working under the direct supervision of a UCSF faculty member. If a project is done elsewhere under the supervision of a non-UCSF faculty member, the student must still identify a UCSF faculty member who will act as a liaison in addition to any on-site mentor. Also, off-site projects need to fulfill the following criteria:
- There is a compelling need to carry out the work at another site. Why would it not be possible to do the same project or a similar project at UCSF?
- If the specific goal is to study a situation in a different setting, such as a foreign culture, the application must demonstrate familiarity with the existing literature for this setting. In other words, the project must add new knowledge to the field, not just to the individual student.
- Supervision of the student is adequate and well-documented. If the on-site mentor is not a UCSF Faculty member, that mentor must be qualified to supervise the project and must provide a letter confirming his or her support for the project and specifying the amount of time s/he expects to be available to spend with the student. The Committee advises all students considering off-site projects to discuss the qualifications of the proposed sponsor with or before committing to the project.
- Appropriate facilities are available. The sponsor's letter must indicate that all of the facilities necessary to the project are available to the student. This includes any necessary laboratory facilities, office space, specimens, access to study populations, computers, and any other facilities needed to complete the project.
- The student must either demonstrate fluency in the primary language spoken at the site of the project or must have guaranteed access to translators. If translators are needed, the sponsor's letter must state that translators will be provided and that all necessary arrangements will be made prior to arrival of the student at the site.
- The scope of the project is appropriate to the time available and advance preparations are in progress. Our experience is that most successful off-site projects require considerable advance preparation and follow-up after the student returns to UCSF. You can increase your chances of funding by demonstrating that you have carried out the initial steps in the project. For example, if your project involves administration of a questionnaire, you should include a semifinal draft of the questionnaire (in both English and the local language) with your application.
For information, to schedule an appointment, or submit your application via email or mail by the deadline, contact
513 Parnassus Avenue, Room S-221
San Francisco, CA 94143-0410
Main: 415-476-2347
Fax: 415-476-0714
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a required evaluation must be received within one week of your submission (read below) |
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The Office of International Programs offers a competitive travel grant program to facilitate UCSF medical students' travel abroad to carry out work on health-related projects at least four weeks in length. As funds are limited, the grants are meant to partially support travel and living expenses. Funding is by reimbursement only.
Priority is given to the highest quality applications, and to projects that are more likely to foster continued relationships in the students' global health education throughout medical school and in their career. Therefore, an OIP grant in the summer of the first year does not disqualify a student from receiving another grant later in medical school, especially when the new project builds upon relationships created during the earlier grant period. In-depth projects, such as for a Pathways to Discovery project, that extend for longer than one quarter, may be eligible for more than one quarter's funding. Projects cannot be approved retroactively, and funding is not guaranteed.
- Open to students from the UCSF School of Medicine, priority to Pathways to Discovery learners
- Funds Health-related research, language programs, clinical electives, and other projects
- Work must be in one location and at least four weeks in length
- Funding by reimbursement only
- Approval by a project mentor who is a UCSF Faculty member required
- before application required
The best applicants will be selected, based on the criteria below:
- Priority is given to international projects in any of the five Pathways to Discovery, but only when applications are accompanied by a completed and approved . If you indicate on the online funding application that you are in a Pathway to Discovery, we will contact program administrators to confirm receipt and approval of your project proposal.
- Please note that projects including research human subjects should have appropriate accompanying IRB approval.
- Priority is also given to projects that demonstrate longitudinal involvement with a site/organization.
- Lower priority is given to international electives, especially those which are being taken for credit and language study programs. Please note that funds for language study can only be received once per student over the course of their medical school training..
- Quality of written proposal in expressing project goals.
- Relevance of learning objectives for global health. The Director of International Programs or another UCSF mentor may be able to assist you in developing learning objectives and planning your project. For an appointment, contact the .
- Location of study site. Applications for travel to countries with a are approved on a case-by-case basis, and are more likely to be approved if the student is participating in an active UCSF program with faculty and staff in that country.
- Approval by a project mentor who is a UCSF Faculty member.
- Appropriateness of proposed budget. Many programs have substantial program fees. Higher program fees will not necessarily increase the size of the travel grant offered.
- Additional funding sources. The School of Medicine’s policy for a summer projects is to fund no student more than $3200 from all sources. For example, OIP travel grants cannot be awarded if a student receives a full stipend from another source such as Dean’s Research Funds, but smaller grants from will not cause travel grant funding to be denied.
- Good academic standing with no make-up examinations or mastery exercises pending completion.
- Awards generally range from $500 to $1800 to help cover airfare and other expenses related to the project, but amounts are not guaranteed (program costs not eligible for funding)
- All applicants must meet with the prior to submitting the funding application.
- Length of proposed international project: OIP requires a minimum of FOUR weeks in ONE place to qualify for travel grants; for four-week trips, travel to more than one country or city is generally not acceptable.
- All applicants must complete the online international elective module prior to submitting the funding application. (This requirement will go into effect in Winter, 2010.)
- All other sources of funding for the same quarter must be reported and all previous OIP funding even in previous years should be reported.
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Application due dates for projects starting in:
- Summer Quarter: April 15
- Fall Quarter: July 15
- Winter Quarter: October 15
- Spring Quarter: January 15
- To arrange an appointment, contact .
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- the student and faculty mentor must work together to develop a specific research plan. The faculty mentor is expected to give the student considerable assistance with the research plan portion of the application. In addition to discussing the project with the student and providing appropriate references, the mentor is expected to read and help write this section with the student.
- consult with your mentor to develop a compelling rationale for how the elective or training advances your professional development and/or career plans.
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- to send as a courtesy to your mentor(s). The direct link to the mentor endorsement form is not available. Mentor's will receive the link via the email automatically generated by the submission of your application.
- complete and upload the online
- We must receive the application form by 5:00 p.m. on the deadline in order for your application to be considered.
- Your application via the webform will include:
Related Coursework
Mentor(s) Contact Information
Research, Project, or Travel Plan Title (should not exceed 255 characters, including spaces)
A Project, Research or Travel Plan Summary (should not exceed 250 words)
If you are requesting funding for international research, clinical electives or language programs, host information and information related to preparation for international work
will be asked to complete responses describing the motivation and likely impact of their training.
will be asked to complete a brief Personal Statement (should not exceed 300 words, or approximately one single-spaced page) answering the question, "why do you want to do research?"
If you are requesting funding for research, policy work, curriculum design and/or development, or other projects, a Research or Project Plan (which is limited to 2,100 words or less or approx. two single-spaced pages, including:
a) Research question or Project Objective
b) Background and Literature Review
c) Study or Project design.
Research Plan Citations (should not exceed 700 words, or approximately one single-spaced page)
If you are applying for support for research, a copy of human or animal research approvals must also be submitted if necessary for the proposed research. (Please note that all human or animal research protocols must be fully approved at the start date of the fellowship or the fellowship will be revoked.)
- If the student plans to accept the grant, signed originals of the statement at the bottom of the notification letter and the Release and Hold Harmless Agreement must be dropped off or mailed to the Program Assistant at the prior to departure.
- We require reviewing the pre-departure for useful tips about preparing for travel as well as completion of pre-trip on-line module(Currently in developmental stages). We also encourage students to review the so that they are familiar with the type of information we will be requesting as a requirement for reimbursement upon return.
- In cases where a student decides not to accept the grant, the must be notified as soon as possible so that it may be awarded to another student.
Funding is by reimbursement only and is based on submission of complete travel documentation. Travel expense forms will be processed only after the following are submitted to the Program Assistant at the
- Original receipts for expenses related to your project, converted to $ US, i.e., airline ticket, room and board, other modes of transportation.
- A verifying that expenses are related to project.
- Verification of acceptance or participation in the planned program, language school, or research project.
- A completed , submitted online within thirty days of your return to UCSF.
Keep in mind that students who are financial aid recipients, and are enrolled at UCSF during their trip abroad, are required to notify Student Financial Services if they receive additional awards not included on the financial aid offer letter.
The announcement of awards will be made about three weeks after the application deadline. Once a funding decision has been made, no further negotiation of terms can be expected.
However, students may decide to defer project start date to another quarter. If, due to unforeseen circumstances, the destination or project details change after the notification letter is sent, the student must notify OIP by submitting a revised application form. Funding of the revised project is at the discretion of the Director, and is not guaranteed, especially if changes to the original project are substantial.
For information and to schedule an appointment with the OIP Director, contact
(Submit applications)
513 Parnassus Avenue, Room S-221, Box 0410
Phone: (415) 476-2346
Fax: (415) 476-0714
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- Open to students and trainees from all UCSF schools whose Pathway Project Proposals have been approved
- Pathways project grant applications are reviewed by directors of the specific Pathway you are enrolled in and by Pathways to Discovery Program Directors.
- Up to $500 reimbursement for project costs
- Travel costs not eligible for reimbursement
- No retroactive funding of project costs
- Pathways Symposium poster printing not eligible for reimbursement
- Reimbursement for saved receipts only
- Please note that research projects including human subjects must have appropriate accompanying IRB approval.
Preference to Pathways to Discovery project grants submitted on deadlines below. Submissions at other times will be considered on a case-by-case basis given availability of funds.
- Summer Quarter: April 15
- Fall Quarter: July 15
- Winter Quarter: October 15
- Spring Quarter: January 15
- or to determine if your costs are eligible for funding
- Submit the application . PLEASE NOTE: you must include the correct email address for your mentor to trigger the request for their evaluation of your application. If you do not, the process will stall.
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Upon submission of your online application (link below), your mentor(s) will receive an automatically-generated email containing a request for their online evaluation, a copy of your application, and a link to a webform they will use to submit their evaluation of your application.
The mentor’s endorsement form includes:
to send as a courtesy to your mentor(s). The direct link to the mentor endorsement form is not available. Mentor's will receive the link via the email automatically generated by the submission of your application.
If you have questions, please email Renee Courey, PhD, administrative director for Pathways to Discovery.
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